Email:info@softosmith.com
Working Hours:Mon - Fri: 9 AM - 5 PM (PKT)
We build AI-powered appointment booking automation that responds instantly, checks your real calendar, qualifies the visitor, and sends reminders that actually cut down on no-shows.
Every unanswered call or delayed email reply is a booking that goes to whoever answers first — usually a competitor. Static booking pages help, but without qualification or reminders, they just move the problem instead of solving it.
Every ring that goes unanswered is a slot that goes to someone else.
Anyone can grab a slot, whether or not they're actually a fit for the appointment.
A booked slot with no reminder system is a coin flip on whether they actually show up.
We build a workflow that responds to booking requests instantly, checks your real calendar for availability, asks qualifying questions before confirming, and sends automated reminders — so your calendar fills up without anyone manning the phone all day.
Everything needed to take booking from a game of phone tag to a workflow that runs itself.
Visitors get a booking link or confirmed slot within seconds of asking, on your website, SMS, or chat — no waiting for a callback.
Bookings check your actual calendar availability, so no double-bookings and no manually blocking off time slots.
Before a slot is booked, the automation asks the right questions to make sure it's actually a fit for your calendar.
SMS and email reminders sent automatically ahead of the appointment, cutting down on no-shows without anyone lifting a finger.
Visitors can reschedule or cancel through the same automated flow, and your calendar updates instantly.
Every booking is logged to your CRM and calendar automatically, with no manual entry step in between.
Every booking flow we build lives inside a client's private calendar and CRM, so there's no single public case study to point to. What you can rely on instead is how we actually build: scheduling workflows engineered in n8n or Make, real calendar API integrations instead of a static booking widget, and AI qualification tested against your real availability before anything goes live. Softosmith is run day-to-day by Amin Ali, Founder & Lead AI Engineer, who personally scopes and builds every booking flow we ship.
Real booking automation means engineering against your actual calendar and CRM, not a static widget.
Booking-to-calendar pipelines built as version-controlled workflows, not a fragile chain of connectors.
Direct integrations with Google Calendar, Outlook, and Calendly-style availability logic against your real schedule.
OpenAI, Claude, Gemini, or OpenRouter used to ask qualifying questions before a slot is confirmed.
Twilio and transactional email wired into reminders and confirmations, tracked and logged back to your CRM.
Direct API integrations with HubSpot, GoHighLevel, Salesforce, Pipedrive, and other CRMs so bookings sync automatically.
A clear, six-step process from discovery to ongoing support.
We map how appointments get booked today and where the friction or no-shows come from.
Booking rules, qualifying questions, and calendar logic are defined and approved before any build work starts.
The booking, reminder, and rescheduling workflow is built and connected directly to your calendar and CRM.
The flow is tested against your actual calendar and edge cases like double-booking attempts.
A staged rollout so you can watch bookings come in automatically before it fully replaces manual scheduling.
Ongoing tuning of reminder timing and qualifying questions as your booking needs change.
Patient intake and appointment booking automated with reminders that actually reduce no-shows.
Instant booking for walk-in-heavy businesses that lose revenue every time the phone goes unanswered.
Quote and consultation scheduling automated for HVAC, roofing, and similar field-service businesses.
Discovery call booking automated and qualified before it ever hits your calendar.
Consultation scheduling automated with intake questions handled before the call.
Every booking request gets a response instantly, instead of losing the visitor to a competitor.
Automated reminders sent at the right time, without anyone having to remember to send them.
Visitors know their slot is locked in immediately, not pending a callback.
Less time spent on the phone juggling the calendar, more time on the people actually in front of them.
No client logos or star ratings here — just the commitments every booking build is held to.
You work directly with the engineer building your booking flow — no account managers relaying messages back and forth.
The quote we give you upfront is what you pay. No surprise invoices once the build starts.
The booking workflow, calendar integration, and CRM records all live in your own accounts. Nothing rented, nothing locked behind us after handover.
You know exactly where your build stands at every stage, from discovery through deployment — no radio silence.
A post-launch support window is built into every engagement, so a broken booking flow doesn't become your problem alone.
Softosmith is run by Amin Ali, Founder & Lead AI Engineer with 8+ years building automation pipelines, who personally scopes and builds every booking flow we ship.
Fixed-scope pricing to start — final quotes depend on the channels and integrations involved.
$1,500 starting
One booking-to-calendar workflow, automated end to end.
$4,800 starting
Booking, reminders, rescheduling, and CRM sync across multiple channels.
See the full range of AI automation services we build for growing businesses.
Capture and qualify prospects automatically before they ever reach your calendar.
Handle common questions instantly so your team only fields the calls that need a person.
Straight answers to what clients usually ask before starting a build.
Instant booking responses, real calendar sync, AI-based visitor qualification, automated reminders and confirmations, rescheduling/cancellation handling, and CRM/calendar integration.
No. The workflow checks your actual calendar availability in real time before confirming a slot, so there's no risk of double-booking that comes with a static booking page.
Calendly-style tools handle the calendar slot. We build the full flow around it — AI qualification before a slot is offered, automated reminders tuned to reduce your specific no-show rate, and direct CRM sync, all wired to your actual process instead of a generic booking page.
A single booking-to-calendar workflow typically takes 2 to 3 weeks. A multi-workflow package covering qualification, reminders, and multiple channels usually runs 5 to 8 weeks.
n8n or Make for the workflow, direct calendar API integrations (Google Calendar, Outlook), an LLM for visitor qualification, and Twilio/email for reminders — all synced to your CRM.
You do. The workflow runs in your own n8n or Make account, connected to your own calendar and CRM — nothing is locked behind an ongoing license with us.
Every engagement includes a support window (30 or 90 days depending on tier), and we offer maintenance retainers after that for adjusting qualifying questions, reminder timing, or availability rules.
Tell us how booking works today and we'll scope an automated flow around it.
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